Unapproved Minutes from July 28, 2012 Meeting



District 63 Meeting Minutes

July 28, 2012
Methodist Church Costa Mesa

Meeting minutes respectfully submitted by:  Vicki Vargo, Secretary

Meeting began at 9:05 with Serenity Prayer

Traditions read by Gwen
Daily Reader – Graham
Concept 3 - Sharon

Introductions:   DR; GR – 17; AGR – 1; Alateen Liaison-1;  Treasurer – 1; Sec’y – 1.

7th Tradition - $46

Reports:
Secretary:  Vicki read 04/28/12

Amendments:
                Under #6 on last page it was suggested that the word “Area” be added to Alateen Sponsor         Coordinator so the title reads “Area Alateen Sponsor Coordinator”
Motion to approve the minutes with the amendment put forth by Gail
Second by Mary
14 approve/0 oppose/0 abstain

Treasurer:  Detailed report prepared and reviewed by Joe.
Donations are coming in pretty consistently
D63 donated $50 to the bus for SCAC
$160 was paid for Area Alateen Sponsor Coordinator to attend SCAC
$75 is set aside for Alateen Start up
Currently $610.27 includes reserves for Alateen

Motion to set aside $160 for SCAC put forth by Lisa
Second by Graham

Further discussion on meeting in the church
                If the room is available, we will meet in the large room
                Church wants a quarterly donation for the use of the room
                                Suggestion to offer $25
                                Suggestion to offer $50
                                Suggestion to offer $35
Motion to offer $35 put forth by Lisa
Second by Graham
In favor – 16; Abstain – 1
Motion passed – Judy will discuss with the church

Joe is currently keeping the money at home
He spoke to Kathy Stater (SCWS Conference Treasurer) re: opening a checking account because we are                 accumulating funds
Joe will research and put forth an email vote
There would need to be two signers – who would they be
Suggestion that signers be DR/ADR and Treasurer
Motion to research opening an account put forth by Joe
Second by Gwen
All in favor – Unanimous

Joe will modify receipt form for groups to include an email address to email receipts for donations

Hospitality
Clarification needed re: purchasing of paper products – Sharon will purchase
Email/phone calls are made before each meeting as a reminder of a sign up to bring something to the                meeting
Sharon passed around sign-up sheet for next meeting

District Rep
There were some questions regarding the requested donation for the bus for SCAC
CAL does support giving donations on this way
Guidelines are free downloads available on the AFG website
Guidelines speak to donations with the AFG
SCAAC – planning meeting
                Speaker/dinner/fund raiser
                9/28 – 9/30 is the convention
     Judy to email a form for participation

Guidelines for AMAIS
                Each district is required to host a workshop during a panel

SCWS Archive coordinator wants to come to the District Meeting to meet with reps – they are looking                  for stories to share – our next mtg is 10/27
Vote in May at the Assembly to adopt the new guidelines for AMAIS
People interested in becoming Alateen sponsors should attend the District Meeting on Oct 27;  paper                 work to become a sponsor is available at the district mtg

AGR
No report

Alateen Liaison
No event “event” raised $400 for SCAC
Money was collected from each district for SCAC scholarships
Enough money was raised to retire the SCAC debt due to the generosity of the fellowship
$922 from D63 for SCAC scholarships
17 teens were awarded either full or partial scholarships, allowing them to attend
The Santa Ana mtg provided 80% of the funds and sent 14 teens.
SCAC Bus
                OC usually has their own bus, but this year they partnered with san Diego
                31 teens and 4 sponsors from OC were on the bus
SCAC Attendance
                Close to 300 teens and 50 sponsors
                Teens were in charge of mtgs and security
                Format was similar to that of a convention
3 Alateen meetings are in need of sponsors - see Cathleen

NEW BUSINESS
               
Pick a project for the panel
                Alateen Awareness Workshop
                Alateen Sponsor Workshop
                                Area Alateen Coordinator to do a module
                Beginners Meetings

Awareness Workshop
                Required by each panel as stated in the new AMAIS requirements
                Tarissa, Area Alateen Coordinator is booked through 7/2013 – there is an option to do an online                                             module
                Could tie Alateen Awareness into this as well – invite all districts and make it a fundraiser
                                Provide an introductory module and then modules for skill enhancement
                Current sponsors are required to attend a workshop every year w/in the certification period                                    which is from 7/1 – 6/30
                There is nothing scheduled in/around OC in 2013
               
Combine Alateen Awareness and Alateen Sponsorship Workshops
                Oct 6 in Laguna Beach is the only scheduled in OC
                35 group meetings; 3 Alateen mtgs and 2 pre-teen meetings
                2 step study meetings are trying to get going in HB
                How can we increase the number of meetings?  What are barriers?  Time slots? Available                                           sponsors?
                Suggestion made to distribute and circulate a form letter to be read at meetings to spark                                           interest in Alateen
                Judy to contact D60 to find out about partnering with them to do a workshop
                Alateen panel with round robin; new sponsor module given right after the panel
                Suggestion to do skill building module during the panel of Alateen speakers and do orientation                                             after the panel for those interested

Currently there are 30 Alateen sponsors, not all are active for a variety of reasons
                May want to keep certification current

Carry the Message Committee
                People could go to meetings to generate awareness of Alateen

To partner with D60, we would have to table the decision and we are already late in the year.

Motion put forth by Cathleen to make the panel project Building Alateen Awareness and the Alateen                 Program
Second by Lisa
Passed by unanimous vote

It was suggested that GRs go back to their groups and take a group conscience re: starting an Alateen                   meeting in conjunction with their meeting
There are only 3 Alateen mtgs – 2 stand alones and; 1 mtg in GG
Judy to contact Tarissa and schedule a day in Sept/Oct to get her on the schedule
Cathleen will research sites
Motion put forth by Janet to schedule a day with Tarissa
Second by Graham
Passed by unanimous vote

New Panel Members
Archive coordinator is interested in attending Oct mtg
                The group suggested we could invite people to the mtg from the panel to increase the                                                                connection

Hot Topics for the November Assembly
                What is the true definition of cross-talk according to CAL?
                Levels of support
                                What does it mean to support AlAnon?
                                What are district expenses?
                                Supporting AlAnon financially beyond the group level

Wrap Up
                2013 International Convention in Vancouver
                Holiday Alathon – looking for auction items – more info to come

Closing with AlAnon Declaration

Meeting adjourned 11:45am