Unapproved Minutes from July 13, 2013 Meeting



District 63 Minutes
 July 13, 2013

Costa Mesa United Methodist Church

1.  The meeting was called to order with the Serenity Prayer at 9:03 AM

2.            Attendance
                DR – 1
                ADR – 1
                Treasurer – 1
                Sec’y – 1
                Alateen Liaison - 1
                GR – 13
                AGR – 1
                Visitors – 1

3.            Readings:
                Traditions – Heidi
                Hope for Today July 13 – Gail
                Concept 7 – Graham

4.            7th Tradition Basket was passed

5.            Reports
                A.            Secretary
                                Cathleen wrote corrections which will be typed and sent out to GRs
                                Motion made to approve minutes as amended – Linda
                                Second – Mary
                                Motion Passed
                B.            Hospitality
                                Sharon not present – a sign-up sheet for the next meeting was circulated
                C.            Alateen
                                Proposed requirements – assembly accepted them as presented
                                Revised requirements will be effective 6/1/13 and are available on line
                                SCAC was held 6/21 – 6/23 at University of Redlands
                                The final numbers are not yet available
                                501c3 guidelines were presented and accepted unanimously
                                D63 donations for SCAC were generous-the total amount was $1,463.44
                                There are new travel and treatment forms for SCAC
                                New form for planning events now available
                                SCWS – now has a sponsorship page that features info on training with a schedule
                                Cathleen submitted a report on the distribution of the donations – there was lots of                                                      family input
                                6 people are signed up to do the recert workshop
                                6 sponsors were lost during the recrt process – these were not active sponsors and were                                            lost due to things going on in their lives – nothing to do with Al Anon
                D.            District Rep
                                Flyers are available from the assembly for those that could not make it
                                Change of address forms – make sure group treasures have the new address for                                                                             contributions
                E.            Alternate DR
                                No report this time
                F.            Treasurer
                                The balance at the end of the meeting is $1,460.71
                                An updated budget will be emailed to the GRs – this shows what was budgeted vs actual
                                The budget for 2013 was approved
                                Gene will be added to the account as a signer and Gwen will be removed

6.            Alateen Recertification Workshop
                The 4 hour workshop is to be attended annually
                There is a 90 minute online training for initial certification – if someone is interested they need                                  to fill out the paperwork and submit to DR or Alateen Liaison
                If initial certification was granted prior to 2/1, recertification will need to be completed by 7/1
                Each district is required to host a recertification workshop during the 3 year panel
                9/14 – recert workshop for D63
                Format will include recert in AM and educational portion in PM
                                What is Alateen all about?
                                How does it fit into recovery?
                Proposed Schedule/Topics
                                Sponsors and members will share E,S and H
                                Speakers are a mixture of teens and adults
                                How does one become qualified for Alateen?
                In D63 – there are three Alateen mtgs
                Who is the target audience for the workshop – this will affect publicity efforts
                Listed in Orange Blossom and SCSW website
                The flyer to be emailed to GRs so announcements can be made
                Light refreshments for 11am for 15 minute break
                Approved budget is $250 – SCWS will pay for the room and forms needed for the workshop
                Discussion about the schedule and timeframes – suggestion to form a small group to develop                                    the schedule. 
                Cathleen will fit the schedule into the timeframes given – the afternoon session will go from 1-4                                              and will include the Q&A session.  Cathleen will determine when to offer food.
                Motion made to let Cathleen adjust the schedule to the timeframes proposed
                Motion made by Janet
                Seconded by Graham
                In favor – 9
                Opposed – 4
                Motion passed

                Volunteers:
                                Literature – Janet                                            Food – Gail
                                Set Up – Katie                                                   Clean Up – Joe
                                Greeters/Sign-In – Vicki/Mary                   Decorations – Heidi

                Publicity – The Orange Blossom deadline is Aug 10
                                Flyers to be emailed to GRs for distribution/announcements at group mtgs
                                Anyone is invited – publicity will be available at Aug Intergroup mtg
                                Gene will coordinate publicity for groups not represented at the district meeting

7.            Hot Topics for Assembly Nov 16
                Morning is for reports/afternoon dedicated to Hot Topics
                Suggestions:
                A.            Confusing as to when to use RROO and when to use KBDM. 
                                When do these fit into motions?
                B.            Rotation of Leadership

8.            SCWS May Assembly
                Suggested that we could invite one rep from each group to attend the GR mtg as a way to                                           welcome group members into the GR group
                D64 is within D63 so a determination will need to be made as to who to contact re: workshop                                     and GR mtgs
                Can someone take 2 service positions? Refer to Tradition 7 – groups are self-supporting even in                                               terms of service

Meeting Adjourned at 11:40AM with Declaration