District 63 Meeting
Minutes
July 28, 2012
Methodist Church
Costa Mesa
Meeting minutes
respectfully submitted by: Vicki Vargo,
Secretary
Meeting began at
9:05 with Serenity Prayer
Traditions read by
Gwen
Daily Reader –
Graham
Concept 3 - Sharon
Introductions: DR; GR – 17; AGR – 1; Alateen
Liaison-1; Treasurer – 1; Sec’y – 1.
7th
Tradition - $46
Reports:
Secretary: Vicki
read 04/28/12
Amendments:
Under #6 on last page it was
suggested that the word “Area” be added to Alateen Sponsor Coordinator so the title reads “Area
Alateen Sponsor Coordinator”
Motion to approve
the minutes with the amendment put forth by Gail
Second by Mary
14 approve/0
oppose/0 abstain
Treasurer:
Detailed report prepared and reviewed by Joe.
Donations are coming
in pretty consistently
D63 donated $50 to
the bus for SCAC
$160 was paid for
Area Alateen Sponsor Coordinator to attend SCAC
$75 is set aside for
Alateen Start up
Currently $610.27
includes reserves for Alateen
Motion to set aside
$160 for SCAC put forth by Lisa
Second by Graham
Further discussion
on meeting in the church
If the room is available, we
will meet in the large room
Church wants a quarterly
donation for the use of the room
Suggestion to
offer $25
Suggestion to
offer $50
Suggestion to
offer $35
Motion to offer $35
put forth by Lisa
Second by Graham
In favor – 16;
Abstain – 1
Motion passed – Judy
will discuss with the church
Joe is currently
keeping the money at home
He spoke to Kathy
Stater (SCWS Conference Treasurer) re: opening a checking account because we
are accumulating funds
Joe will research
and put forth an email vote
There would need to
be two signers – who would they be
Suggestion that
signers be DR/ADR and Treasurer
Motion to research
opening an account put forth by Joe
Second by Gwen
All in favor –
Unanimous
Joe will modify
receipt form for groups to include an email address to email receipts for
donations
Hospitality
Clarification needed
re: purchasing of paper products – Sharon will purchase
Email/phone calls
are made before each meeting as a reminder of a sign up to bring something to
the meeting
Sharon passed around
sign-up sheet for next meeting
District Rep
There were some
questions regarding the requested donation for the bus for SCAC
CAL does support
giving donations on this way
Guidelines are free
downloads available on the AFG website
Guidelines speak to
donations with the AFG
SCAAC – planning
meeting
Speaker/dinner/fund raiser
9/28 – 9/30 is the convention
Judy to email a form for participation
Guidelines for AMAIS
Each district is required to
host a workshop during a panel
SCWS Archive
coordinator wants to come to the District Meeting to meet with reps – they are
looking for stories to share – our next mtg is 10/27
Vote in May at the
Assembly to adopt the new guidelines for AMAIS
People interested in
becoming Alateen sponsors should attend the District Meeting on Oct 27; paper work
to become a sponsor is available at the district mtg
AGR
No report
Alateen Liaison
No event “event”
raised $400 for SCAC
Money was collected
from each district for SCAC scholarships
Enough money was
raised to retire the SCAC debt due to the generosity of the fellowship
$922 from D63 for
SCAC scholarships
17 teens were
awarded either full or partial scholarships, allowing them to attend
The Santa Ana mtg
provided 80% of the funds and sent 14 teens.
SCAC Bus
OC usually has their own bus,
but this year they partnered with san Diego
31 teens and 4 sponsors from OC
were on the bus
SCAC Attendance
Close to 300 teens and 50
sponsors
Teens were in charge of mtgs and
security
Format was similar to that of a
convention
3 Alateen meetings
are in need of sponsors - see Cathleen
NEW BUSINESS
Pick a project for
the panel
Alateen Awareness Workshop
Alateen Sponsor Workshop
Area Alateen
Coordinator to do a module
Beginners Meetings
Awareness Workshop
Required by each panel as stated
in the new AMAIS requirements
Tarissa, Area Alateen
Coordinator is booked through 7/2013 – there is an option to do an online module
Could tie Alateen Awareness into
this as well – invite all districts and make it a fundraiser
Provide
an introductory module and then modules for skill enhancement
Current sponsors are required to
attend a workshop every year w/in the certification period which is from 7/1 – 6/30
There is nothing scheduled
in/around OC in 2013
Combine Alateen
Awareness and Alateen Sponsorship Workshops
Oct 6 in Laguna Beach is the
only scheduled in OC
35 group meetings; 3 Alateen
mtgs and 2 pre-teen meetings
2 step study meetings are trying
to get going in HB
How can we increase the number
of meetings? What are barriers? Time slots? Available sponsors?
Suggestion made to distribute
and circulate a form letter to be read at meetings to spark interest in Alateen
Judy to contact D60 to find out
about partnering with them to do a workshop
Alateen panel with round robin;
new sponsor module given right after the panel
Suggestion to do skill building
module during the panel of Alateen speakers and do orientation after the panel for those
interested
Currently there are
30 Alateen sponsors, not all are active for a variety of reasons
May want to keep certification
current
Carry the Message
Committee
People could go to meetings to
generate awareness of Alateen
To partner with D60,
we would have to table the decision and we are already late in the year.
Motion put forth by
Cathleen to make the panel project Building Alateen Awareness and the Alateen Program
Second by Lisa
Passed by unanimous
vote
It was suggested
that GRs go back to their groups and take a group conscience re: starting an
Alateen meeting in conjunction with their meeting
There are only 3
Alateen mtgs – 2 stand alones and; 1 mtg in GG
Judy to contact
Tarissa and schedule a day in Sept/Oct to get her on the schedule
Cathleen will research
sites
Motion put forth by
Janet to schedule a day with Tarissa
Second by Graham
Passed by unanimous
vote
New Panel Members
Archive coordinator
is interested in attending Oct mtg
The group suggested we could
invite people to the mtg from the panel to increase the connection
Hot Topics for
the November Assembly
What is the true definition of
cross-talk according to CAL?
Levels of support
What does it
mean to support AlAnon?
What are
district expenses?
Supporting
AlAnon financially beyond the group level
Wrap Up
2013 International Convention in
Vancouver
Holiday Alathon – looking for
auction items – more info to come
Closing with AlAnon
Declaration
Meeting adjourned
11:45am